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                                                               Help Content

        

Creating a customized HTML Message

 

 

Creating a customized HTML message with MS Word or MS Front Page

 

1. Open MS Word or FrontPage program, and click in the File/New menu.

2. Copy and Paste the text below into the MS Word/FrontPage document.

 

 

+++++++++++++Message body start++++++++++++++++++++++++

 

Name [[Name]] [[LastName]]
Address [[Address]]
Email [[Email]]

Hi [[Name]],

Here is your bank account information
Account Number: [[ExtraRecord1]] 
Account Balance: $[[ExtraRecord2]]

 

Thank you for your time. please contact us if the above information is incorrect.

 

++++++++++++Message body end+++++++++++++++++++++++++

 

 

3. Click on File/Save As

4. Enter a file name (sample) and click on the Save button.

5. Make sure it is saved in Web page format(*.htm *.html) 

6. Go to the Multiemail Main screen.

7. Click the Add Record button to add customer info in the database - for example:

   a) In the field Name insert: Joe

   b) In the field Last name insert: Doe

   c) In the field Email insert: sample@e-mail.com

   d) In the filed Address insert: 213 Street Small Wile, OH 12345.

   e) In the field ExtraRecord1 insert number: 1234-1234-1234-1234

   f) In the filed ExtraRecord2 insert: 1234.56.

   g) Click the Save button.

 

Select a group to send to and follow the steps below.

1. Click on the File menu, then select the New Message menu.

2. In the New Message form, click on the File/Open/HTML message menu.

 

 

3. Find your already created HTML file and click on the Open menu

4. Click the Preview tab and you will see something like this:

 

 

Preview

 

 

Only the following fields can be customized, and inserted into the message:

 

- Salutation

- FirstName

- LastName

- JobTitle

- Company

- Address

- City

- State

- Zip

- PostalCode

- Country

- Phone

- Fax

- Email

- WebSite

- ExtraRecord1

- ExtraRecord2

- ExtraRecord3

- ExtraRecord4

 

Editing the source of your your HTML message

 

1. Click on the New Message icon on the toolbar, and the Message Editor Window will open

2. Enter your Subject line

3. Enter your message or load it from the file

 

To load a message from the file:

1. Click on the File menu, then select New Message

2. In the New Message form, click on the File menu

3. Select Open

4. Select HTML message

5. Find your already created HTML file and click on Open 

 

To customize your e-mail, you can do the following:

 

1.  Position the cursor in the message at the point where data should be inserted.

2.  Click the field name that you want from the list on the top right corner (Name, LastName, E-mail, ExtraRecord...)

3.  The customized information will be pasted automatically into the message.

 

     When you preview the message Multiemail replaces the field names with the data from

     your records. Each customer will receive an e-mail with their personal information in

     the message.

 

     For Example: [[Name]] [[Last Name]] will look like: John Smith after the e-mail has

     been sent.

 

 

3. Find your already created HTML file and click on the Open menu

4. Click the Preview tab and you will see something like this:

 

 

Preview

 

Only the following fields can be customized, and inserted into the message:

 

- Salutation

- FirstName

- LastName

- JobTitle

- Company

- Address

- City

- State

- Zip

- PostalCode

- Country

- Phone

- Fax

- Email

- WebSite

- ExtraRecord1

- ExtraRecord2

- ExtraRecord3

- ExtraRecord4

 

Editing the source of your your HTML message

 

1. Click on the New Message icon on the toolbar, and the Message Editor Window will open

2. Enter your Subject line

3. Enter your message or load it from the file

 

To load a message from the file:

 

1. Click on the File menu, then select New Message

2. In the New Message form, click on the File menu

3. Select Open

4. Select HTML message

5. Find your already created HTML file and click on Open

 

To customize your e-mail, you can do the following:

 

1.  Insert the cursor in the text at the point where you want the field data should be inserted.

2.  Click the field name that you want from the list on the top right corner (Name, LastName, E-mail, ExtraRecord...)

3.  The customized information will be pasted automatically into the message.

 

     When you preview the message Multiemail replaces the field names with the data from

     your records. Each customer will receive an e-mail with their personal information in

     the message.

 

     For Example: [[Name]] [[Last Name]] will look like: John Smith after the e-mail has

     been sent. Be sure that all the records in the mailing list contain data in the field that you choose.

     If a record does not contain data in the field, the email displays blank space instead of

     information.

 

4. Click on Preview tab to preview your message.

 

   

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